Office Administrator

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Position Summary

We are seeking a reliable, organized, and personable Office Administrator to support our bookkeeping and day-to-day office operations. This position is ideal for someone who is detail-oriented, comfortable working with numbers and Microsoft applications, and enjoys interacting professionally with customers, vendors, and team members.

Key Responsibilities

  • Manage bookkeeping activities, including invoices, payments, receipts, and account records.
  • Process and organize financial documentation accurately and in a timely manner.
  • Maintain organized electronic and paper filing systems.
  • Answer and direct incoming phone calls in a professional and friendly manner.
  • Respond to emails and communicate effectively with customers, vendors, and employees.
  • Provide general administrative and office support as needed.
  • Enter and maintain information accurately in company systems and spreadsheets.
  • Use Microsoft Office applications, including Outlook, Word, Excel, and other Microsoft tools as required.
  • Assist with follow-up on outstanding invoices and payments.
  • Maintain confidentiality and handle company and financial information with discretion.
  • Perform other administrative and accounting-related duties as assigned.

Qualifications & Skills

  • Previous bookkeeping experience preferred.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Professional and friendly people skills with the ability to interact effectively with customers, vendors, and coworkers.
  • Comfortable answering phones and handling multiple tasks.
  • Proficient with email and Microsoft Office applications, particularly Outlook and Excel.
  • Strong attention to detail and accuracy.
  • Ability to work independently while also being a team player.
  • Dependable, professional, and willing to learn.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person

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