Job Summary

UPWORK is seeking a detail-oriented, proactive, and highly organized Executive Assistant - Back Office Support to provide comprehensive administrative and operational assistance to our leadership team. This remote position is ideal for individuals who thrive in fast-paced environments and possess strong multitasking and communication skills. The role involves handling back-office tasks, managing schedules, preparing reports, coordinating with internal teams, and ensuring smooth day-to-day operations for executives working across different time zones.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, travel coordination, and meeting scheduling.

• Handle confidential information with discretion and maintain accurate records of business documents.

• Assist in preparing business reports, presentations, and internal communications.

• Manage correspondence, emails, and follow-ups to ensure timely responses and completion of tasks.

• Support back-office functions such as data entry, document organization, and workflow coordination.

• Track project progress, update records, and assist in report generation for management review.

• Coordinate with different departments to facilitate information flow and operational efficiency.

• Assist in financial and procurement tasks such as invoice processing, vendor follow-ups, and expense tracking.

• Provide general administrative and organizational support to ensure the smooth running of daily operations.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Management, or a related field.

• Proven experience as an Executive Assistant, Administrative Assistant, or Back Office Support professional (remote experience preferred).

• Excellent written and verbal communication skills in English.

• Strong organizational and time-management abilities with a keen eye for detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace tools.

• Ability to manage multiple tasks simultaneously and prioritize work effectively.

• High level of professionalism, confidentiality, and integrity.

Experience

• Minimum 2–4 years of experience in executive or administrative support roles.

• Previous experience in remote work settings or within multinational organizations is a plus.

• Experience working across time zones and supporting international teams is desirable.

Working Hours

• Fully remote position with flexible working hours.

• Must be available to collaborate across global time zones, particularly U.S. and European business hours when needed.

Knowledge, Skills, and Abilities

• Strong analytical and problem-solving abilities.

• Adaptability to dynamic work environments and evolving priorities.

• Exceptional attention to detail and accuracy.

• Ability to handle sensitive information with discretion.

• Excellent interpersonal and coordination skills.

• Tech-savvy with the ability to quickly learn new tools and software.

Benefits

• 100% remote work opportunity—work from the comfort of your home.

• Competitive compensation based on experience and performance.

• Flexible working schedule and healthy work-life balance.

• Access to professional development and career growth opportunities through UPWORKs global network.

• Supportive virtual work culture promoting collaboration and inclusion.

Why Join UPWORK

At UPWORK, we believe in empowering talent globally by creating opportunities that promote flexibility, innovation, and excellence. Joining our team means becoming part of a trusted global platform that connects professionals with meaningful work. You will collaborate with diverse teams, develop your career remotely, and contribute to a company shaping the future of digital work.

How to Apply

Interested candidates should submit their updated resume and a brief cover letter highlighting relevant experience through UPWORKs official job portal. Please include Executive Assistant - Back Office Support in the subject line of your application. Shortlisted candidates will be contacted for an online interview and assessment.